Our growing business in Venice seeks detailed-oriented person to assist Client Services Division with documents processing and project management.

This is a client services job with a focus on government filings and document processing. You will manage multi-task projects, prepare/print/file/track documents filed with government agencies, keep clients updated on progress of their orders, prepare the final document packages for our clients. Attention to detail and a pride of workmanship is key. If you have that, we can train you on the details.

This is a good fit for someone with a background in document processing, such as title or escrow officer/examiner/assistant, legal assistant, paralegal, or mortgage refinancing.

Responsibilities

  • Prepare various business documents and packages
  • Contact various government entities to monitor status of filings
  • Ensure customer orders meet required deadlines
  • Answer customer inquiries via phone & email
  • Attention to detail and ability to process documents following specific direction and rule sets
  • Administration of internal processes
  • Detailed data entry and managing contact databases
  • Basic shipping logistics

Basic Qualifications

  • Most important: Extremely detailed oriented
  • Ability to quickly learn detailed information about government documents & processes
  • 1 to 2 years experience in administrative assistant position
  • Very comfortable with email, internet, etc.
  • Proficiency with Windows OS and MS Office applications
  • Excellent time management skills
  • Team player with excellent communication and interpersonal skills
  • Ability to excel in a high-pressure, fast-paced environment

Preferred Qualifications

  • BA/BS Degree
  • Copy editing, proofreading, or academic grading experience
  • Knowledge in document processing, such as in title, refinancing, legal, or mortgage

Application Process

Please apply and send us your resume by filling out our form here.

Part time, contractor position that may evolve into full time as company grows. Hourly pay commensurate with experience, starting at $15/hr. Start with 10-20 hours per week in our Venice office. We can be somewhat flexible on hours of work.